Local Meeting Room Hire Stafford
Choose a Greener Meeting Space Rental in the Midlands
Our meeting rooms in Stafford offer a sustainable choice and provide a range of excellent facilities and amenities. With flexible event spaces, free parking and onsite accommodation, we’re the perfect venue for all your meeting needs.
Flexible Local Meeting Rooms in the Midlands
Our corporate meeting venue in the Midlands offers flexible event space, perfect for large and small meetings in a range of room set ups. Whether you’re hosting an AGM, long-term training event, conference day, business meeting with a client or a few key stakeholders, our meeting venue can be easily adapted to match the branding of your business.
We have over 41 meeting spaces that can be adapted to your business, association or group’s needs, with layouts to best match your requirements for a successful meeting. Depending on your requirements, we can accommodate meeting sizes from 2 to 500. Plus the option to hire multiple spaces for training, networking and smaller events alongside large meeting rooms for when your group come together.
Meeting Packages at Yarnfield Park
At The Venues Collection, we recognise the risks posed to the planet due to climate change, as part of our Future First Charter we created our ‘Meetings for Change’ Day Delegate and 24-hour delegate packages to support day meetings and those looking for residential meeting venues.
The Venues Collection: Meetings for Change 24-Hour Delegate Package
As part of our commitment to sustainability through our Future First Charter, we’re proud to offer the Meetings for Change 24-Hour Delegate Package. This initiative addresses the challenges of climate change while ensuring your event is both impactful and environmentally conscious.
What’s included:
- Main meeting room hire: Suitable for a minimum of 10 attendees, with flexible layouts and sizes to suit your needs.
- Unlimited tea and coffee: Ethically sourced from responsible suppliers. Our chocolate is Fairtrade and Rainforest Alliance certified, and our milk is Red Tractor Assured.
- Refillable water: Available in your meeting room, plus access to hydration stations. Fruit and vegetable peelings are repurposed to flavour our water as part of our zero-waste policy.
- Buffet Lunch: Featuring British seasonal ingredients and plant-forward options to reduce climate impact.
- Stationery: A stationery box and notepads are provided. To minimise waste, these are placed at the back of the room for delegates to take only what’s needed.
- Technology: Complimentary Wi-Fi, Projector and screen, Flipchart and pens (available on request)
- Additional perks: Complimentary onsite parking (subject to availability, with encouragement to car share or use public transport). An Event Manager dedicated to ensuring your event runs seamlessly.
- En-suite accommodation: Includes free Wi-Fi, flat-screen TV, and tea/coffee-making facilities.
- Dining: Carbon-labelled buffet dinner: Showcasing British seasonal and plant-forward options including our award winning dairy free desserts. Delicious buffet breakfast: Enjoy as much as you like but be mindful to reduce waste.
- Leisure facilities: Access to our grounds and leisure facilities including the gym, Costa Coffee, and our bar & lounge area, perfect for unwinding or staying active.
Terms & Conditions:
Minimum of 10 delegates required.
Applies to new bookings only.
Choose Meetings for Change and make a difference while hosting exceptional events!
Meetings for Change 8-Hour Day Delegate Package
Aligned with our commitment to sustainability throughout Future First Charter, our Meetings for Change 8-Hour Day Delegate Package is designed to tackle the challenges of climate change while delivering impactful and environmentally conscious events.
What’s included:
- Main meeting room hire: Suitable for a minimum of 10 attendees, with flexible layouts and sizes to suit your needs.
- Unlimited tea and coffee: Ethically sourced from responsible suppliers. Our chocolate is Fairtrade and Rainforest Alliance certified, and our milk is Red Tractor Assured.
- Refillable water: Available in your meeting room, plus access to hydration stations. Fruit and vegetable peelings are repurposed to flavour our water as part of our zero-waste policy.
- Buffet Lunch: Featuring British seasonal ingredients and plant-forward options to reduce climate impact, with all dishes carbon-labelled as standard.
- Stationery: A stationery box and notepads are provided. To minimise waste, these are placed at the back of the room for delegates to take only what’s needed.
- Technology: Complimentary Wi-Fi, Projector and screen, Flipchart and pens (available on request)
- Additional perks: Complimentary onsite parking (subject to availability, with encouragement to car share or use public transport). An Event Manager dedicated to ensuring your event runs seamlessly.
Terms & Conditions:
Minimum of 10 delegates required.
Applies to new bookings only.
Choose Meetings for Change and host amazing events that put the planet first!
Weekend Package
Ideal for associations, religious groups and those looking to hold weekend meetings or training.
- Main meeting space hire from 6pm Friday to 5pm Sunday
- Stage & lectern with PA System (if required)
- LCD projector and screens
- Flipcharts & pens (available on request)
- Conference stationery
- Free high-speed Wi-Fi throughout your stay (1Gbps, sustaining up to 800 simultaneous devices)
- Dedicated conference events manager
- Unlimited tea and coffee breaks
- Restaurant buffet lunch for Saturday & Sunday
- 3 Course Dinner on Friday & Saturday
- Overnight stay in En-suite accommodation
- Buffet breakfast for Saturday & Sunday
- Use of gym
- Free car parking
Sustainable Meeting Space Rental
At Yarnfield Park we are proud to put sustainability first, our green menus are leading the way in this space and as part of The Venues Collection, we are actively working towards a net zero target by 2030. Find out more about our ‘Meetings For Change’ initiative below.
Meetings for Change
The Venues Collection recognise the risks posed to the planet from climate change and that the consequences of this change are being felt by people all around the world, that’s why, as part of our Future First Charter we created ‘Meetings for Change’.
For all our meeting, conference and events
We believe in using fresh, seasonal products
We aim that 80% of ingredients on our menus are to be British grown. All the chicken and milk we serve is Red Tractor assured.
We believe in the power of plants
We offer plant-forward menus, with a choice of great-tasting alterative proteins.
We believe in zero waste
Whatever we’re cooking for your meeting or event our approach is root-to-stem, nose-to-tail. We use recycled and reusable packaging wherever we can.
We believe in ethical sourcing
Our teas and coffees come from responsible suppliers. Our chocolate is Fairtrade and Rainforest Alliance certified.
We believe in protecting our planet
Our climate promise is to reach Net Zero by 2030
For more information please speak to one of our venue experts.
Wellness Walks
Walking for wellness is a simple, accessible, and a highly effective way to improve overall health and well-being. That’s why, at our venue, we have designed a ‘Walk for Wellness’, that can be easily incorporated into your time with us. Enjoy some time to clear your mind or chat with friends while taking in the local sights.
When you arrive, please ask a member of our team for more information.
Meeting & Events Accreditations
We are proud to be part of leading meeting and event associations, adopting their best practice and guidance.
MIA
The Meetings Industry Association (mia) is the association supporting and growing the business, meetings and events industry in the UK, and the keeper of AIM, the UK’s only recognised quality standard for the meetings industry. We are delighted to be accredited as AIM Secure which means we deliver first-class service, excellent facilities and a total commitment to upholding legal compliance and health and hygiene protocols.
Beam
Beam, formerly the HBAA
Beam is the events and hospitality association that drives, promotes and models good business between its agency and venue members. It champions best practice, ethical working and sound commercial judgement, making beam membership the mark of quality assurance for event bookers.
M&IT Awards
In 2023 we won a bronze award for the Best Sustainability Initiative and in 2021 we won Team of the Year at the Meetings & Incentive Travel Industry Awards, one of the biggest event industry awards in the business. The awards bring together all sectors of the meetings, conference and event industry to reward excellence of service.
Green Accredited Venue
We’re delighted our venue has achieved the ‘silver’ level in the Green Tourism ‘Green Meetings’ Standard – the world’s largest sustainable certification programme. This accreditation covers waste management, recycling, energy, water conservation and much more. We’ve not stopped there! We’re working hard on our green journey to achieve the ‘gold’ standard, supported by our ‘Future First Charter’.
Grow Venue Rewards
Join Grow Venues Rewards with The Venues Collection to start earning special loyalty perks from the first time you join.
Available on a range of corporate bookings including:
24 hour and day delegate event packages, Training Events, Team Building, Room Hire, Corporate Banqueting
Meals, Buffets and Refreshments for Meeting Rooms
At our dedicated conference venue, we can offer refreshments in our restaurant between business meetings and events or during breaks to ensure that everyone can keep up their concentration levels. We can cook a meal for just ten people, all the way to a banquet for several hundred so let us know what you require for your meeting and we’ll be happy to help.
Catering for various dietary requirements, please request our menu when enquiring about your meeting or speak to our team about your specific dietary restrictions.
More From Yarnfield Park
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Frequently Asked Questions
Yes, we provide accommodation options for event attendees. We understand that some events may require participants to stay overnight, and we aim to make the experience as convenient as possible.
Our venue offers comfortable and well-equipped guest rooms that can accommodate a range of group sizes. The accommodation includes amenities such as comfortable beds, en-suite bathrooms, Wi-Fi access, and other necessary facilities to ensure a pleasant stay.
We offer various additional facilities and services to enhance the overall experience of guests. These include spacious breakout areas for networking and relaxation, on-site catering services to provide meals and refreshments during events, and accommodation options for those who require an overnight stay.
We also offer event planning and coordination services to assist with organising conferences, training sessions, or other corporate events. Guests also can enjoy access to our recreational facilities such as our gym and outdoor space for team-building activities or leisure time.
Yes, it is possible to visit our venue to see the meeting rooms before making a booking. We welcome potential clients and offer the opportunity to tour our venue and explore our meeting rooms available.
By scheduling a visit, you can get a firsthand experience of the facilities, assess the suitability of the meeting rooms for your specific needs, and discuss any additional requirements.
Our meeting rooms include a range of amenities to ensure a comfortable and productive environment for attendees. These amenities include
- Projectors
- Screens
- Flip charts and pens
- High-speed internet
We also offer comfortable seating arrangements, adequate lighting, and climate control to ensure a pleasant atmosphere throughout the meetings.
We offer a variety of meeting rooms catering to different needs and event requirements. Our meeting rooms are designed to accommodate various group sizes and types of events. As well as offering larger meeting rooms suitable for larger gatherings, we also offer a range of flexible spaces such as boardrooms, theatre-style rooms and breakout rooms.
To book a meeting room please complete our contact form here and a member of our team will get back to you as soon as possible.
Planning a successful meeting involves several key factors such as defining clear objectives, articulating what you want to achieve, selecting the right participants, setting a realistic schedule, allocating time for each agenda item and communicating the agenda and any necessary pre-reading materials well in advance.
It’s also important to ensure that the meeting logistics, such as venue, technology, and refreshments, are well organised to create a conducive and comfortable environment.
To be an effective member of a meeting, there are five key things you can do.
- Come prepared by reviewing the meeting agenda and relevant materials in advance, allowing you to contribute meaningfully to the discussions.
- Actively listen to others, showing respect for their ideas and perspectives.
- Engage in constructive dialogue, ask clarifying questions, and offer thoughtful input when appropriate.
- Practice good time management by being punctual and adhering to the allotted time for each agenda item, ensuring the meeting stays on track.
- Follow up on action items and commitments promptly, demonstrating accountability and contributing to the overall progress of the team or organisation.
When choosing a meeting venue, there are several factors to consider. Start by determining the purpose and size of your meeting. Assess the location of the venue and ensure it is easily accessible for all participants. Our conference centre in the Midlands is the perfect example of an easily accessible venue as it offers a convenient and central location.
Consider the facilities and amenities provided by the venue, such as modern meeting rooms equipped with audiovisual technology, high-speed internet access, and comfortable seating arrangements. Make sure to take into account the cost and value for money, ensuring it fits within your budget.
The average hotel meeting room costs around £50 per hour. At Yarnfield Park we offer meeting rooms starting from £29 per person on our day delegate rate or if you’re looking for a hotel meeting room with stay, we offer a 24-hour delegate package available starting from £99 per person.
Our conference centre in Staffordshire is actively working towards reaching net zero by 2030. We have a range of initiatives in place that prioritise sustainability including using seasonal British ingredients in our dishes and offering plant-forward menus. For meetings and conferences, paper, flip charts must be requested and we’ve been making the switch to sourcing these products from environmentally friendly sources. We have set further environmental goals to help improve the sustainability of our conference centre, you can find our latest commitments on our Future First Charter.
We currently have our DDR and 24hr DDR packages, if you require additional facilities, please speak to us when enquiring to discuss package options. Alternatively, you can explore our DDR packages below:
Our biggest room is Victory Suite which can hold 500 delegates in a theatre-style.
We can hold up to 500 delegates in a conference.
We have plenty of outdoor space that is perfect for team building and ample space in our meeting rooms that is perfect for indoor team building activities.
We work with our partner OffLimits to offer specialised team-building activities and evening entertainment including cracking brain-bending codes and Crystal Quest based on the popular TV classic.
Explore our Team Building options.
To check availability for our meeting, conference or training rooms, please complete the contact form on our enquiry page here.