Meeting Rooms for Hire in Stafford
Over 40 Spaces, One Hotel – Your Meeting Destination in Stafford
Our meeting rooms in Stafford offer a sustainable choice and provide a range of excellent facilities and amenities. With flexible event spaces, free parking and onsite accommodation, we’re the perfect venue for all your meeting needs.
Flexible Meeting Spaces at the Heart of Staffordshire
Located in the centre of Staffordshire, our hotel offers more than 40 meeting rooms available to hire for both short-term and long-term use. From small team sessions to large-scale events for up to 500 attendees, we have a space to match your needs. Each room can be configured to suit your preferred layout, helping you create the ideal environment for focus, collaboration, or celebration. With excellent transport links and a central position, our hotel is easily accessible from across the region.
Ready to plan your next meeting? Contact us today to check availability or arrange a visit.
Take a 360 Tour of our Meeting Rooms
Explore some of our meeting rooms with our 360 tours.
Our meeting rooms are supported by refreshment break-out spaces, where gets can utilise drink stations between meetings.
To arrange an in-person show round of all our spaces, please contact us.
Meeting Room Packages
At Yarnfield Park, we recognise the risks posed to the planet through climate change. That’s why, as part of our Future First Charter, we have created our ‘ Meeting for Change’ Day Delegate packages. This ensures that every aspect of our meetings packages adopt a zero waste and sustainably focused approach. For more information, please contact our team.
Meeting for Change 24 Hour Delegate Package
- Main meeting room hire (min. 10 attendees)
- Unlimited tea and coffee (ethically sourced)
- Refillable water hydration stations (flavoured from repurposed fruit and vegetable peelings)
- Buffet lunch (made from sustainably sourced ingredients to reduce carbon impact)
- Complimentary stationary (encouraged to only be used upon request to reduce waste)
- Super-fast WiFi, projector and screen
- Free parking
- Dedicated Event Manager
- En-suite accommodation
- Buffet Dinner and Breakfast
- Access to leisure facilities
Meeting for Change 8- Hour Day Delegate Package
- Main meeting room hire (min. 10 attendees)
- Unlimited tea and coffee (ethically sourced)
- Refillable water hydration stations (flavoured from repurposed fruit and vegetable peelings)
- Buffet lunch (made from sustainably sourced ingredients to reduce carbon impact)
- Complimentary stationary (encouraged to only be used upon request to reduce waste)
- Super-fast WiFi, projector and screen
- Free parking
- Dedicated Event Manager
Weekend Delegate Package
- Main meeting room hire from 6pm Fri – 5pm Sun
- Unlimited tea and coffee (ethically sourced)
- Refillable water hydration stations (flavoured from repurposed fruit and vegetable peelings)
- Buffet lunch both days (made from sustainably sourced ingredients to reduce carbon impact)
- Complimentary stationary (encouraged to only be used upon request to reduce waste)
- Super-fast WiFi, projector and screen
- Free parking
- Dedicated Event Manager
- En-suite accommodation
- 3 course dinner (Fri & Sat)
- Buffet breakfast (Sat & Sun)
- Access to leisure facilities
- Stage & lectern with PA system (if required)
Meeting Room Hire with Catering Options
All of our meeting rooms come with a range of catering options to suit the style and scale of your event. Whether you’re after light canapés and snacks, a generous buffet, or a full sit-down meal, our team can tailor the experience to your needs. For a more exclusive setting, private dining is also available. Every meeting space includes a fully stocked refreshment station with tea, coffee, and a water refill point to keep your guests refreshed throughout the day. All meals are prepared in our restaurant using sustainably sourced ingredients, ensuring quality and care in every bite.
Meeting Room Hire with the Comfort of Hotel Accommodation
One of the key advantages of hosting your event with us is the convenience of on-site accommodation. Our hotel features 103 newly refurbished double and twin guest rooms, each equipped with super-fast broadband and flat-screen TVs—perfect for both work and relaxation. Attendees can stay just steps from the meeting rooms, removing the stress of travel and allowing for a more relaxed, focused event experience. Guests can also enjoy full access to our hotel’s leisure facilities, including a heated indoor swimming pool, a well-equipped gym, and a luxurious spa complete with jacuzzi, sauna, and hot tub—ideal for unwinding after a productive day.
Ready to book a meeting room at Yarnfield Park, Stafford? Book a meeting room or get in touch with a member of staff today.
For all our meeting, conference and events
We believe in using fresh, seasonal products
We aim that 80% of ingredients on our menus are to be British grown. All the chicken and milk we serve is Red Tractor assured.
We believe in the power of plants
We offer plant-forward menus, with a choice of great-tasting alterative proteins.
We believe in zero waste
Whatever we’re cooking for your meeting or event our approach is root-to-stem, nose-to-tail. We use recycled and reusable packaging wherever we can.
We believe in ethical sourcing
Our teas and coffees come from responsible suppliers. Our chocolate is Fairtrade and Rainforest Alliance certified.
We believe in protecting our planet
Our climate promise is to reach Net Zero by 2030
For more information please speak to one of our venue experts.
Wellness Walks
Walking for wellness is a simple, accessible, and a highly effective way to improve overall health and well-being. That’s why, at our venue, we have designed a ‘Walk for Wellness’, that can be easily incorporated into your time with us. Enjoy some time to clear your mind or chat with friends while taking in the local sights.
When you arrive, please ask a member of our team for more information.
Meeting & Events Accreditations
We are proud to be part of leading meeting and event associations, adopting their best practice and guidance.
MIA
The Meetings Industry Association (mia) is the association supporting and growing the business, meetings and events industry in the UK, and the keeper of AIM, the UK’s only recognised quality standard for the meetings industry. We are delighted to be accredited as AIM Secure which means we deliver first-class service, excellent facilities and a total commitment to upholding legal compliance and health and hygiene protocols.
Beam
Beam, formerly the HBAA
Beam is the events and hospitality association that drives, promotes and models good business between its agency and venue members. It champions best practice, ethical working and sound commercial judgement, making beam membership the mark of quality assurance for event bookers.
M&IT Awards
In 2023 we won a bronze award for the Best Sustainability Initiative and in 2021 we won Team of the Year at the Meetings & Incentive Travel Industry Awards, one of the biggest event industry awards in the business. The awards bring together all sectors of the meetings, conference and event industry to reward excellence of service.
Green Accredited Venue
We’re delighted our venue has achieved the ‘silver’ level in the Green Tourism ‘Green Meetings’ Standard – the world’s largest sustainable certification programme. This accreditation covers waste management, recycling, energy, water conservation and much more. We’ve not stopped there! We’re working hard on our green journey to achieve the ‘gold’ standard, supported by our ‘Future First Charter’.
Grow Venue Rewards
Join Grow Venues Rewards with The Venues Collection to start earning special loyalty perks from the first time you join.
Available on a range of corporate bookings including:
24 hour and day delegate event packages, Training Events, Team Building, Room Hire, Corporate Banqueting
Our Hotel With Meeting Rooms
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Frequently Asked Questions
Yes, we provide accommodation options for event attendees. We understand that some events may require participants to stay overnight, and we aim to make the experience as convenient as possible.
Our venue offers comfortable and well-equipped guest rooms that can accommodate a range of group sizes. The accommodation includes amenities such as comfortable beds, en-suite bathrooms, Wi-Fi access, and other necessary facilities to ensure a pleasant stay.
We offer various additional facilities and services to enhance the overall experience of guests. These include spacious breakout areas for networking and relaxation, on-site catering services to provide meals and refreshments during events, and accommodation options for those who require an overnight stay.
We also offer event planning and coordination services to assist with organising conferences, training sessions, or other corporate events. Guests also can enjoy access to our recreational facilities such as our gym and outdoor space for team-building activities or leisure time.
Yes, it is possible to visit our venue to see the meeting rooms before making a booking. We welcome potential clients and offer the opportunity to tour our venue and explore our meeting rooms available.
By scheduling a visit, you can get a firsthand experience of the facilities, assess the suitability of the meeting rooms for your specific needs, and discuss any additional requirements.
Our meeting rooms include a range of amenities to ensure a comfortable and productive environment for attendees. These amenities include
- Projectors
- Screens
- Flip charts and pens
- High-speed internet
We also offer comfortable seating arrangements, adequate lighting, and climate control to ensure a pleasant atmosphere throughout the meetings.
We offer a variety of meeting rooms catering to different needs and event requirements. Our meeting rooms are designed to accommodate various group sizes and types of events. As well as offering larger meeting rooms suitable for larger gatherings, we also offer a range of flexible spaces such as boardrooms, theatre-style rooms and breakout rooms.
To book a meeting room please complete our contact form here and a member of our team will get back to you as soon as possible.
Planning a successful meeting involves several key factors such as defining clear objectives, articulating what you want to achieve, selecting the right participants, setting a realistic schedule, allocating time for each agenda item and communicating the agenda and any necessary pre-reading materials well in advance.
It’s also important to ensure that the meeting logistics, such as venue, technology, and refreshments, are well organised to create a conducive and comfortable environment.
To be an effective member of a meeting, there are five key things you can do.
- Come prepared by reviewing the meeting agenda and relevant materials in advance, allowing you to contribute meaningfully to the discussions.
- Actively listen to others, showing respect for their ideas and perspectives.
- Engage in constructive dialogue, ask clarifying questions, and offer thoughtful input when appropriate.
- Practice good time management by being punctual and adhering to the allotted time for each agenda item, ensuring the meeting stays on track.
- Follow up on action items and commitments promptly, demonstrating accountability and contributing to the overall progress of the team or organisation.
When choosing a meeting venue, there are several factors to consider. Start by determining the purpose and size of your meeting. Assess the location of the venue and ensure it is easily accessible for all participants. Our conference centre in the Midlands is the perfect example of an easily accessible venue as it offers a convenient and central location.
Consider the facilities and amenities provided by the venue, such as modern meeting rooms equipped with audiovisual technology, high-speed internet access, and comfortable seating arrangements. Make sure to take into account the cost and value for money, ensuring it fits within your budget.
The average hotel meeting room costs around £50 per hour. At Yarnfield Park we offer meeting rooms starting from £29 per person on our day delegate rate or if you’re looking for a hotel meeting room with stay, we offer a 24-hour delegate package available starting from £99 per person.
Our conference centre in Staffordshire is actively working towards reaching net zero by 2030. We have a range of initiatives in place that prioritise sustainability including using seasonal British ingredients in our dishes and offering plant-forward menus. For meetings and conferences, paper, flip charts must be requested and we’ve been making the switch to sourcing these products from environmentally friendly sources. We have set further environmental goals to help improve the sustainability of our conference centre, you can find our latest commitments on our Future First Charter.
We currently have our DDR and 24hr DDR packages, if you require additional facilities, please speak to us when enquiring to discuss package options. Alternatively, you can explore our DDR packages below:
Our biggest room is Victory Suite which can hold 500 delegates in a theatre-style.
We can hold up to 500 delegates in a conference.
We have plenty of outdoor space that is perfect for team building and ample space in our meeting rooms that is perfect for indoor team building activities.
We work with our partner OffLimits to offer specialised team-building activities and evening entertainment including cracking brain-bending codes and Crystal Quest based on the popular TV classic.
Explore our Team Building options.
To check availability for our meeting, conference or training rooms, please complete the contact form on our enquiry page here.